Do you ever feel completely overwhelmed with the number of software and apps your office uses on a daily basis? Your team might use Asana, Zoom, Monday.com, Trello, Sales Force or Google Workspace to chat, track project progress and host online meetings. The list of workplace software platforms is endless. 51% of companies actually use between five and 10 different data tools for their marketing, which is a lot of apps to keep up with. Wouldn’t it be great if all that information was stored in one unified console?
The ‘Single Pane of Glass’ concept from Microsoft Teams solves this issue. The collaboration app is perfectly designed for the modern, hybrid working environment, so you and your team can stay connected and organised wherever you are. Microsoft Teams is a central hub where your team can collaborate through chats on separate channels, online meetings, integrated Microsoft apps like OneNote and SharePoint and an integrated phone system. Since launching, Microsoft Teams has become the fastest growing app in Microsoft history.
Here are three reasons why you should start using Teams today to reach your productivity goals.
Firstly, your Microsoft Teams workspace is completely customisable on desktop and mobile devices. Every user in your team can customise their Teams experience to enhance their interaction with the platform. Utilising the Microsoft Teams app on iOS and Android is perfect for working on the go, whether you’re in the office, working from home or on the road. The app will give you access to all the same files and conversations you have on the desktop meaning you can work just as efficiently away from your computer.
Secondly, Microsoft Teams comes with an integrated phone system, meaning you can eliminate traditional PBX systems and costs. The Office 365 phone system is a cloud-based telephony solution that is completely secure and flexible to your needs. Some of the features included with Microsoft Teams phone system are: call forwarding, call transfer, voicemail, ability to answer calls for other team members, toll-free numbers, centralised administration, and hold and resume. Through the Teams phone system you will also be able to see the status of all your team members throughout the day, so you can keep track of everyone’s availability as if you were all face to face in the office.
Thirdly, and one of our personal favourite benefits of Microsoft Teams, is the chat feature. Instead of sending an email to a colleague you can send a direct message to one or multiple individuals through the interoffice chat tool. The chat will also show if a message has been read and when the recipient is replying which is great for urgent tasks and feedback. This tool can drastically improve your team’s communications by chatting live more and emailing less. Microsoft Teams chat function can also be divided into different channels for different teams and departments like sales, marketing, accounting and so many more. Everyone can comment on the same chat thread without there being a long exchange of emails behind one topic. The best part of the chat function is the ability to attach files and send them to all channel members directly for discussion in the app, which is much more concise than following an email chain.
Microsoft Teams makes conversations more meaningful and productive. Increasing efficiency and clarity at every turn, it is the perfect tool for the contemporary distributed workforce who value human connection. If you are interested in seeing what Microsoft Teams can do for your office, then get in touch with a member of our team.
Call Boxx Communications on 01908 350750 or visit the website at www.boxxcomms.co.uk where the team will be happy to help
