If we look back a few years, visitor management systems were simply about replacing paper sign-in processes. Fast forward to 2023 and looking ahead to 2024, the VMS space has come a long way. Visitor management has evolved along with the demands of the modern workforce; organisations are no longer just looking to replace visitor books.
The distributed workforce is here. In fact, 60% of CX and IT leaders surveyed in a report by 8×8 stated that they believe the workforce will be predominantly hybrid by 2030, with over 50% saying work-from-anywhere options should be available to every employee whose role allows it. We’re seeing organisations, big and small, trying to navigate a new world of working where being flexible and agile is key and safety is at the top of everyone’s agenda.
In 2023 and beyond, the workplace could be anywhere – the office, at home, a local coffee shop. So, when we look at the future of workplace management solutions, organisations need to think about the experience beyond a physical fixed site. They need solutions that enable them to elevate the visitor experience, reduce risk and engage employees in the distributed workforce. They need tools that allow them to look ahead, adapt quickly to change and always be prepared for unexpected challenges. But they also want these tools to be under one solution; that’s where companies need to invest in integrated solutions and visitor management now becomes workplace management.
Why should you invest in integrated solutions?
- Personalised experiences
Every visitor coming to your building is different, which means they each need to be handled in a different way. Contractors may need to sign NDAs before entering and meeting hosts need to be notified when visitors arrive. With custom fields, policies, translations and the ability to hook into your instant messaging platforms, an integrated solution enables you to customise the experience for different types of visitors. - Improved security compliance
Approximately 38% of companies see compliance as the top reason to look for a visitor management system. With an integrated solution you’ll have access to a range of compliance tools within the platform that manages everyone coming onto your premises. This will help make your compliance work a lot easier, and ensure that you pass audits without any issues. - Increased efficiency
The manual processes related to inviting visitors takes up a lot of time across an organ- isation. So, it should come as no surprise that approxi- mately 94% of companies using a visitor management system say it has increased their operational efficiency. A visitor management platform that integrates with meeting scheduling helps remove most, if not all, of the manual processes involved both for meeting hosts and for reception staff. - Get smart with your office space
With many organisa- tions transitioning to a hybrid workplace, we’re seeing more companies introducing hot desking/hoteling policies to make better use of their office space. An integrated workplace management solution with desk and meeting room booking capabilities makes it easy to manage new ways of working and makes it easy for colleagues to collaborate with each other.
The next generation of workplace management solutions
The Sign In Solutions VM 2.0 vision is redefining safety and risk mitigation in the workplace with the next generation of workplace management solutions. VM 2.0 goes beyond visitor management and looks at streamlining and modernising the workplace experience beyond physical thresholds; giving organisations the intuitive technology they need to guarantee safer environments and keep remote and hybrid workforces effortlessly organised and running smoothly.
At Sign In App, we understand that our community needs a technology partner that is looking ahead. Through our seamless integrations that complement our core visitor management offering, we’re enabling our community to continue adapting the challenges of the ever-changing workplace as we build on the VM 2.0 vision – streamlining processes, reducing administrative load and improving health and safety.
If you’d like to learn more about how Sign In App can transform health and safety in your organisation and manage the demands of the changing workplace, get in touch with the team.
Visit www.signinapp.com or email info@signinapp.com
